Fitness Expo Terms and Conditions

  1. Space is limited; therefore, exhibiting opportunities are limited and will be evaluated and filled based on the determination by the Expo committee to ensure a variety of vendors are represented.
  2. Payment in full is required with application. Registration deadline is set for September 14th or when all booths are filled.
  3. All booth spaces will measure 10’ x 10’. Each vendor will be provided one 8’ skirted table and two chairs. Additional table and/or chairs are available for a nominal fee.
  4. The Brooksie Way shall assign booths at its discretion, and reserves the right to change any Exhibitor’s booth assignment prior to set-up.
  5. The Brooksie Way reserves the right to reject or restrict any exhibit which may be objectionable or not in keeping with the quality of character of exposition or described on exhibitor’s original application.
  6. Exhibitor agrees not to make any undue noise, odor or use of hazardous lights or cause damage to the building or area or act in any manner not deemed appropriate by the Expo Director. Further, Exhibitor agrees displays will not visually or physically block the exits or aisles or disturb adjacent exhibitors.
  7. Exhibitor agrees the booth will be open and staffed during all expo hours.
  8. All booths must be set up and staffed no later than 3pm on Friday and tear down of the booth may not begin until the Expo ends on Saturday at 6pm Early tear down will result in exclusion from future expos.
  9. 9.Electrical service is extremely limited and will be provided on a first-come, first-paid basis. Exhibitors shall provide their own heavy duty extension cord and duct tape to secure loose cords to the floor. Some electrical access points may be as far as 50’ from booth spaces.
  10. Exhibitor shall provide their own signage for their booth space, if desired.
  11. Exhibitor agrees that all belongings and materials shall be removed from the exhibit area immediately after the close of the Expo on Saturday, September 23rd. Failure to do so will result in materials being discarded or put in storage at owner’s expense.
  12. Exhibitor agrees to grant to The Brooksie Way the right to use photographs taken at the Fitness Expo for its own purposes.
  13. Exhibitor assumes entire responsibility and hereby agrees to protect, indemnify, defend, and hold harmless The Brooksie Way, the owners of the exhibition facility and its employees and agents against all claims, losses, and damages to persons and property, governmental charges, or fines of the exhibition premises or part thereof. In addition, the exhibitor acknowledges The Brooksie Way does not maintain insurance covering Exhibitor’s property and that it is the sole responsibility of the Exhibitor to obtain business interruption and damage insurance covering such losses.
  14. In the event of fire, strike, government regulation, public catastrophe, war, severe weather, or other cause, the Expo or any part thereof is prevented from being held, The Brooksie Way, in its sole discretion, may make full refund, or make a refund of a proportionate amount of unused funds.
  15. ​Exhibitor agrees that violation of these Terms and Conditions may result in forfeiture of their space and payments at the discretion of the Expo Director.